Now Hiring — Remote
Virtual Assistant
Multi-Specialist
One role covering bookkeeping, social media, automations, admin, project management, and lead generation — for a team that takes the work seriously.
The Role
What you’ll be doing
We’re looking for a resourceful, detail-oriented VA who can work across multiple business functions without dropping the ball. You’ll be embedded in client workflows, handling the tasks that keep a business moving — from clean books and scheduled posts to smooth automations and organised inboxes.
We’re hiring for both part-time and full-time availability.
What You’ll Own
What this role covers
Bookkeeping
- Categorise and reconcile transactions (QuickBooks / Xero)
- Track expenses, invoices, and payment statuses
- Prepare monthly financial summaries for client review
- Flag discrepancies and communicate clearly before close
Social Media
- Schedule and publish content across platforms (Instagram, LinkedIn, Facebook, TikTok)
- Repurpose content and adapt copy for each channel
- Monitor comments and engagement on behalf of clients
- Pull monthly performance reports
Automations
- Build and maintain simple workflows in tools like Zapier or Make
- Automate repetitive client-facing and internal tasks
- Test, troubleshoot, and document automations
- Identify new automation opportunities as you learn the business
Admin Support
- Manage email inboxes, labels, and follow-up sequences
- Schedule appointments and maintain client calendars
- Draft documents, proposals, and client communications
- Data entry, file organisation, and CRM maintenance
Project Management
- Track tasks, deadlines, and deliverables across client projects
- Maintain project boards in tools like Asana, Trello, or ClickUp
- Coordinate between team members and flag blockers early
- Prepare status updates and progress summaries for clients
Lead Generation
- Research and build targeted prospect lists
- Manage outreach sequences and follow-up cadences
- Update and maintain CRM records and pipeline stages
- Qualify leads and coordinate handoff to the client
What We’re Looking For
Requirements & Nice-to-Haves
You’ll need
- Proven experience in at least two of the four speciality areas
- Strong written English and professional communication
- Reliable internet and a dedicated workspace
- Comfort with cloud-based tools (Google Workspace, Notion, Slack)
- Ability to manage your time and flag blockers early
- Detail-oriented with a zero-slip-through-the-cracks mindset
Nice to have
- Experience with QuickBooks Online or Xero
- Familiarity with Zapier, Make (Integromat), or similar automation tools
- Prior experience supporting US-based clients or business owners
- Social media content creation or copywriting experience
- Background in real estate support or operations
Ready to apply?
Choose the availability that fits your schedule. Both paths go through the same application process — intro call, skills check, and offer.
